UNION COUNTY PUBLIC SCHOOLS

July 2021

UCPS Employee Performance Appraisal Systems Website: https://www.ucps.k12.nc.us/Page/5888

2021-2022 Timelines for Evaluation Procedures

NC Educator Effectiveness System (NCEES)

(Teachers and Support Staff)

NCEES Orientation and Training Links

NCEES Orientation Link for Teachers: https://sites.google.com/dpi.nc.gov/ncees-information-and-resource/beginning-of-year-orientation

NCEES Orientation Link for Support Staff: https://sites.google.com/dpi.nc.gov/ncees-information-and-resource/support-staff

NCEES Orientation Link for Principals and Assistant Principals: https://sites.google.com/dpi.nc.gov/ncees-information-and-resource/principals

Timelines

Comprehensive Plan

(AUDIT ALERT)

NCDPI will be auditing evaluation

activities of Beginning Teachers on the

Comprehensive Plan for the 2021-2022

school year. Areas that are not in

compliance will be cited in the NCDPI

Monitoring Report to the Superintendent.

Standard Plan

Abbreviated Plan

Within the first ten

days of reporting to

work for the 2021-2022

school year on the

Year-round, UCEC, or

Traditional Academic

Calendar)

Regardless of when the

employee reports to

work, he or she should

receive an orientation

within the first ten days.

 NCEES Orientation and Training

Note: Refer to the links above for

supporting documents and information.

Note: The signature stamp for the

orientation and training components must

be entered by the BT/employee in NCEES

within the first ten days of reporting to

work.

 NCEES Orientation and Training

Note: Refer to the links above for

supporting documents and

information.

 NCEES Orientation and Training

Note: Refer to the links above for

supporting documents and information.

July 2021

UCPS Employee Performance Appraisal Systems Website: https://www.ucps.k12.nc.us/Page/5888

By September 30, 2021

Must be conducted by the Principal for

beginning teachers:

 PDP Initial Review

 Pre-Observation Conference

 Observation 1

(minimum of 45 minutes or an

entire lesson)

 A Post-Conference must occur

within ten days of the observation

to meet compliance as verified by

the date stamp in NCEES.

Note: BT, Mentor, and administrator

signatures are required for the PDP Initial,

Mid-Year, and End-of-Year Review to

meet compliance.

 PDP Initial Review

By October 29, 2021

 Observation 1 with Pre-Conference

 Post-Conference within ten days of

the observation

By November 19, 2021

 Observation 2

(minimum of 45 minutes or an

entire lesson)

 A Post-Conference must occur

within ten days of the observation

to meet compliance as verified by

the date stamp in NCEES.

 Observation 1

 Post-Conference within ten days of the

observation

July 2021

UCPS Employee Performance Appraisal Systems Website: https://www.ucps.k12.nc.us/Page/5888

By January 14, 2022

 Peer Observation

(minimum of 45 minutes or an

entire lesson)

 A Post-Conference must occur

within ten days of the observation

to meet compliance as verified by

the date stamp in NCEES.

Note: The peer observer must be

someone other than the BT’s mentor.

By February 25, 2022

 Observation 3

(minimum of 45 minutes or an

entire lesson)

 A Post-Conference must occur

within ten days of the observation

to meet compliance as verified by

the date stamp in NCEES.

 PDP Mid-Year Review

Note: BT, Mentor, and administrator

signatures are required for the PDP

Initial, Mid-Year, and End-of-Year

Review to meet compliance.

 Observation 2

 Post-Conference within ten days of

the observation

 PDP Mid-Year Review

By March 30, 2022

 PDP End-of-Year Review

Note: BT, Mentor, and administrator

signatures are required for the PDP

July 2021

UCPS Employee Performance Appraisal Systems Website: https://www.ucps.k12.nc.us/Page/5888

Initial, Mid-Year, and End-of-Year

Review to meet compliance.

 Summary Evaluation

 Summary Post-Conference within

ten days

By April 29, 2022

 PDP End-of-Year Review

By May 13, 2022

 Observation 3

 Post-Conference within ten days of

the observation

 Summary Evaluation with Post-

Conference

 Observation 2

 Post-Conference within ten days of the

observation

 Summary Evaluation with Post-

Conference

The Comprehensive Plan should be used

for the following:

Teachers

 Beginning Teachers

 Initially Licensed Teachers

 Lateral Entry Teachers

 Residency Licensed Teachers

Support Staff

Counselors, CTE Coordinators, Instructional

Technology Facilitators, Leadership

Specialists, Media Coordinators, Nurses,

Occupational Therapists, Psychologists,

Social Workers, Speech Language

Pathologists, with less than three (3)

The Standard Evaluation Plan should be

used for the following:

Teachers

 Teachers with a license expiration date

of June 30, 2022

 Teachers who have three (3) or more

verifiable years of teaching employment

(in-state or out-of-state), have a

Continuing Professional License (CPL)

or who qualify for a CPL, and are in their

first year of service with UCPS

 Experienced teachers on a Monitored or

Directed Growth Plan based on

evaluation ratings in the previous year

 Experienced teachers who have been

assessed by the principal (in consultation

The Abbreviated Evaluation Plan should be

used for the following:

Teachers

 Teachers who hold a Continuing

Professional License (CPL), have at least

one year of service with UCPS, are not in

the fifth year of their license renewal cycle,

and are not on a Modified or Directed

Growth Plan

Note: Only teachers have the option to be

evaluated on an Abbreviated Evaluation Plan.

July 2021

UCPS Employee Performance Appraisal Systems Website: https://www.ucps.k12.nc.us/Page/5888

verifiable years of employment in their

field

Note: Although Nurses, Occupational

Therapists, and Speech-Language

Pathologists have a validated instrument that

is referenced in the NCEES information, there

is no evaluation template in the online tool.

Click the link below for access to the manuals

and rubrics for these categories of personnel.

https://sites.google.com/dpi.nc.gov/ncees-

information-and-resource/support-staff

 All Comprehensive Plans require a peer

observation.

 A beginning teacher’s mentor should

not be his or her peer observer.

 The PDP of beginning teachers must be

signed in the NCEES by the mentor

during the Initial, Mid-Year, and End-of

Year PDP process according to

established guidelines.

 Before peer observers can access the

Comprehensive Plan and before mentors

can access the beginning teachers’ PDP,

the principal or designee must assign

rights to the plans in the NCEES.

with Employee Relations) to have

performance issues

 To renew their license, teachers on a

Standard Evaluation Plan with a license

expiration date of June 30

in the current

year must have a rating of “Proficient” or

higher on at least three standards of the

Summary Evaluation with Standard IV

rated at least “Proficient” or higher.

Support Staff

Counselors, CTE Coordinators, Instructional

Technology Facilitators, Leadership

Specialists, Media Coordinators, Nurses,

Occupational Therapists, Psychologists,

Social Workers, Speech Language

Pathologists, with three (3) or more

verifiable years of employment in their

field

Note: When an employee is not meeting performance expectations as evidenced by his or her first observation, contact the Director of Employee

Relations, Mrs. Tiwana Meggett tiwana.megg[email protected], to receive early guidance on escalating the evaluation process so that the employee

will receive maximum opportunities for professional growth and support.